Tracking Subscriptions Tips for Nonprofits with Pat Sprehe

Community IT Innovators Nonprofit Technology Topics

How do you track your subscriptions and licenses? Why is it important to know who has which subscription at your nonprofit?

Many clients come to Community IT experiencing difficulty tracking IT inventory. In addition to tracking physical hardware, laptops, and devices, nonprofits also can find it difficult to track licenses and software subscriptions to cloud-based apps and IT tools.
The rise in cloud-based software-as-a-service (SaaS) models has led to ease of use. It is really easy to sign up for a subscription to many IT tools and platforms that can help productivity and benefit your nonprofit. But there are many advantages to tracking subscriptions, and disadvantages – financial and security – over leaving subscriptions and licenses up to individuals on your staff. Also make sure your nonprofit has strong practices for off-boarding staff and ending their subscriptions and licenses when no longer needed.

Director of Information Systems and Technology Pat Sprehe joins Carolyn in this podcast to discuss the reasons your nonprofit should care about licenses and subscriptions, and how to go about managing the ecosystem from an IT and budget perspective. Among other duties, Pat manages subscriptions and licenses for Community IT staff and is well aware of the challenges and issues.

Learn best practices to manage costs and ensure security for all your users, without stifling their entrepreneurship and self-management. With a little prioritization now, you can ensure your organization is protected from bad actors and can save on subscriptions and licenses.

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Thanks for listening.