Collecting Money and Getting Paid Quickly in Your Landscape Business

The Untrapped Podcast With Keith Kalfas

After finishing a landscape project, what do you do next? Do you quickly get checks and receive payments? Do you save that invoice for tomorrow because you're too tired to send it right now? During this episode, I share with you why it's so critical for you to get paid quickly. Ensure the work is done, receive the check, and deposit it. Please do not let your business fail due to getting too comfortable allowing money to flow out!

“Understand that every single day that you wait, become lazy, or you don’t have the energy to send that customer the invoice, or pick up the phone, or make sure that you’re getting paid quickly, it’s another day that there’s a small percentage that keeps decreasing the likelihood that you will actually even get paid.”

- Keith Kalfas

Why do you have to listen to today's episode.

01:51– “Understand that every single day that you wait… or you don’t have the energy to send that customer the invoice… it’s another day that there’s a small percentage that keeps decreasing the likelihood that you will actually even get paid.”

Today, I’m here to discuss why you must get paid in your landscaping business on time, as I remind you to send your customers an invoice.

03:55 – “Every time I get a check, no matter what I’m doing, the second that check goes into my hand, I get in my truck, it gets cashed and mobile deposit immediately.”

My business has a rule where I put receipts, cashed checks, and deposited checks in zippered pockets, and whenever a deposit happens, I add a small "D" to the bottom left corner. Invoices and records are easier to track this way.

06:04 – “Make sure you invoice your clients immediately. If you can’t get paid immediately, send them an invoice immediately, and you’d want to get paid online.”

The online payment convenience saves you a lot of time, energy, and money in running around. The faster you can get paid and get that money into your bank, the better. But make sure you send clients a receipt as well.

07:40 – “There’s some things in life that are non-negotiables. They’re things that you do no matter what; they’re prioritized. And one of that, I think, in running your own small business is cashing those checks the second you get it and making sure you follow up with customers who owe you money.”

We once had a customer who owed us money for a small residential job, and it took them six weeks to pay us. The majority of the time, people freak out but don't

11:04 – “Don’t annoy them because you’re scared. Just relax and know that they’re probably going to pay you.”

Please don't tell people that you were ripped off and that your business was damaged. Sometimes your customers are also busy, which is why your payment was delayed, or perhaps they are also getting paid late. Eventually, they'll pay you. As an alternative, you can ask for deposits and installments as options.

Key Takeaways

“Every time I get a check, no matter what I’m doing, the second that check goes into my hand, I get in my truck, it gets cashed and mobile deposit immediately.”

“Make sure you invoice your clients immediately. If you can’t get paid immediately, send them an invoice immediately, and you’d want to get paid online.”

“The convenience of payment online saves you a lot of time and energy and money in running around. The faster you can get paid and get that money into your bank, the better.”

“There’s some things in life that are non-negotiables. They’re things that you do no matter what; they’re prioritized. And one of that, I think, in running your own small business, is cashing those checks the second you get it and making sure you follow up with customers who owe you money.”

“Don’t annoy them because you’re scared. Just relax and know that they’re probably going to pay you.”

Connect with Keith

• Facebook

• Instagram

• YouTube

• LinkedIn

Resources/People Mentioned:

My Website: Official Site Keith Kalfas

My Podcast Page: The UNTRAPPED Podcast

How “Saturday Finances” Changed My Life: Saturday Finances blog

Come see me at The Huge Convention in Nashville, Tennesee, this August 17th-19th, 2022. Go to keithkalfas.com/events and get $25-$50 off your tickets through my link.

Get a Free Trial of JOBBER Software & save 20% off your first six months. Grow Your Business With Jobber (getjobber.com)

Want to go to the GIE+EXPO 2022? Go to keithkalfas.com/events and click on the Equip Expo link. Use the promo code “Keith50” to save 50% off your tickets.

Maximize your production in the field with Ballard Products. Grow Your Business With Jobber (getjobber.com)Don’t forget to use Keith’s promo code “Keith10” and save 10% off anything in the online store.